The applet allows the users to create an organisational hierarchy for the sites and properties to be managed. Think of the hierarchy as a tree structure.
Individual buildings or properties can be added to an organisations hierarchy. Against each property, key information such as address details can be added.
ATK provides users with the ability to create floors and areas within each building should the client wish to have this level of detail.
Properties can be edited, moved with the hierarchy or deleted. In addition, ATK provides import and export of property information.
The scheduling applet allows the user to view the current and program new assessment work, create new assessments and track progress.
The user has full access to the assessment calendar, which provides a summary of planned and actual work by month.
Work can be scheduled for any one or more properties that have been added to ATK via the Organisations applet.
Each assessment is assigned to an assessor, with assessors added using the Assessor applet.
The applet also provides a provide search function. This allows the user to search for assessments that match a variety of parameters.
For example, searching for assessments that where approved in the last seven days through to searching for assessments that have 6 or more floors and located in Hove.
Based on a selection of assessments, the user can run the following reports;
- Progress report, showing status of assessments, total approved and outstanding, risk spread and issue priority spread. This gives users the ability to quickly see the status of their assessment program.
- Timing and metrics report, showing the time taken to conduct the assessment, the number of floors, units, building type and function.
All reports can be converted to PDF for distribution. In addition, users can export details of the scheduled assessment program.
This applet provides access to approved assessments. That is, assessments that have gone through the Quality Assurance, (under the client managed option this is the responsibility of the client to arrange either by using nulogic QA or an other) step and been cleared for use by a technically competent person.
Users can browse through assessments by approval date, location or by project. In addition, users can search for assessments that match specific search parameters - similar to the scheduling applet.
Reporting functions are also provided. By selecting a range of assessments, the user can run a variety of reports such as;
- Building profile - structure, lifts, unit type, function, floors, stairwells, occupancy.
- Overall average risk across all assessments selected - useful for understanding risk in specific areas
- Break down of actions by assessor priority
- Reports that focus on each of the remaining sections of the FRA, eg- firer fighting equipment, lighting etc.
These reports can be saved as PDF.
Individual assessments can be selected and opened for viewing at any time. Once and assessment is open, it can be saved as a PDF.
With reference to significant findings (issues and actions), the user can run a report the will list all of the issues for the selected group of assessments. This can be saved to an excel spread sheet or used as the basis for managing the assessments in ATK.
As the name suggests, the Actions applet allows users to manage issues that have arisen from assessments. These actions are tracked by the actions applet as they progress from pending to completed.
The user can manually select actions for tracking or, ATK can be configured to automatically start tracking issues in the actions applet. Additionally, ATK can be told which actions should be assigned to who and send email notifications. This information will decided by the client at the outset.
Actions can be grouped together into action folders. Action folders allow the user to create a structure that suits their organisation hierarchy and workflow - without having to be concerned about the underlying assessments. For example, a client may create specific action folders for a) tenant issues, b) contractor issues, c) critical damage, d) maintenance etc. Actions would be dragged across into the appropriate folders.
This grouping does not affect the underlying assessments, but does ensure that the process of tracking, managing and completing actions is easier.
Access to action folders can be restricted. It includes, view, add, edit, delete, move, reassign, update, report, print and notify. This gives users a great deal of control. Contractors can be used to effect actions via this process, they cannot deleted or modify the actions, but can leave feedback and progress updates. The client managers can see this folder and full access to it. This is one example of how the action folders and folder permissions can be used.
Each time an action is updated to modified, ATK saves that information as part of hyphen action history. This history can be viewed and exported as needed. In effect, ATK maintains the history of changes - critical for evidence-based compliance and reporting.
The actions applet also provides a range of reports across one or more selected actions. Reports include status of actions, progress, assigned owners, assessment rick etc. These reports can also be saved to PDF.
Quality Assurance Applet
The QA applet provides features of implementing up to a three stage review and approval process. Assessments deemed inadequate or requiring more detail can be rejected - sent back to the assessor.
Any changes made in this applet are recorded by ATK along with additional notes and observations by the reviewer.
Once an assessment is deemed to be suitable, it is marked approved. On approval, the assessment is accessible by other users. Optionally, ATK might automatically start tracking the issues in the assessment and assign issues to appropriate action owners.
Assessors and Tablets
This applet provides support for creating and managing assessor accounts in ATK. Tablets and SIM cards are also managed through this applet. Assessors can be assigned to a specific tablet or take advantage of the iOS / Android options. Once a tablet etc. has been assigned, assessment work can be scheduled for an assessor.
The user accounts applet allows the user to create and manage user accounts. Each user account is associated with a customer. User accounts can be configured for access to one or more customers and one or more projects.
In addition, applets and features within applets can be configured for every user. This means that ATK can be tailored to each individual customers and users needs.
Provides features for creating and managing assessment projects within ATK. All assessment work is scheduled within the scope of a project. Every customer account in ATK will have one or more assessment projects.
This applet provides the ability to report across the entire project, thus providing a snapshot of overall progress at any given moment.
This applet will also provide support for storing customer requirements.
Overall, ATK clearly includes a very comprehensive range of features that can be used to ensure complete compliance with the advantage of instant access data control.